BeOnTime Help

Welcome to BeOnTime! This simple app is designed to make sure you never miss an important meeting again by providing loud, unmissable alerts.

Getting Started

1. Installation

To install BeOnTime, simply drag the BeOnTime.app file into your computer's /Applications folder.

2. Calendar Permissions

The first time you launch the app, macOS will ask you to grant permission for BeOnTime to access your calendar. This is necessary for the app to read your upcoming events. Please click OK to allow access.

The Main Window

The main window is your control center for the app.

Status Monitor: At the top, you'll see the next upcoming meeting and a status message indicating how far away it is.
Refresh Button: Click the refresh button (↻) at any time to manually re-scan your calendar for new or changed events. The app also refreshes automatically every 30 seconds.
Upcoming Events List: This list shows all meetings scheduled for the next 24 hours.
Ignore Checkbox: If you have an event that you don't need a disruptive alert for (like "Lunch Break"), simply check the "Ignore" box next to it. The event text will become italicized and struck-through, and no alert will be shown for it.
Version Number: The app's version and build number are shown in the bottom-right corner for troubleshooting.

The Alert Window

When a meeting is less than 5 minutes away, the Alert Window will appear on top of all your other applications.

Countdown Timer: A live timer counts down the minutes and seconds until your meeting starts. When less than two minutes remain, the countdown text and the bell icon at the top will turn red.
Open Meeting Button: If a video conference link (like Zoom, Google Meet, or Microsoft Teams) is found in the calendar event, a large blue "Open Meeting" button will appear. Clicking it will open the link in your browser and dismiss the alert.
Snooze: Clicking "Snooze" will dismiss the alert for a set number of minutes. You can use the up/down arrows to change the snooze duration. The alert will reappear after the snooze time is up.
Permanently Dismiss: Clicking this will close the alert and add the event to your "ignore" list, preventing any future alerts for this specific meeting.